Are you wasting time looking for critical emails? Are your personal emails getting in the way of your business emails? Do you need to create a system so you can stop feeling cranky by the end of every day? Here are five tips for organizing those pesky emails that seem to be multiplying while you sleep. If you can answer the following question, you are on the road to the perfect system:
If the email you just received doesn’t fit into one of your six main categories, delete it once you are finished handling it.
Next, determine the sub-categories for each of the six main categories. For example, under personal you might want to create files for:
plus a general category for those pesky emails that don’t seem to fit anywhere else in your personal folders.
Repeat this exercise for each main category.
Once you have responded to an incoming email, delete it from your In Box. It will automatically be attached to the bottom of your reply, which will be found in your Sent Box.
Set aside a block of time either at the end of each day, or at the end of the week, to go through your sent file of emails and transfer each email to its appropriate place in your newly created filing system. If an email doesn’t fit, delete!
Don’t forget to double-delete all the emails in your Delete Box to prevent your computer from overloading.
Now that you have completed your five steps to an easy, efficient email filing system, pour yourself a nice glass of wine and celebrate!